How to get married in Japan for Malaysian Passport Holders

Hi, I’m David Higgins, a legal translator in Okinawa, Japan and I am going to explain how to get married in Japan for people who are Malaysian Passport Holders.

Getting married in Japan requires legal paper work only. Any celebration, party or ceremony is completely separate and not necessary for a marriage to be considered legal in Japan.

Malaysian passports holders need the following documents to apply for a marriage license to get married in Japan:

  • A Valid Malaysian Passport
  • A Statutory Declaration issued from Malaysia.

The Statutory Document must be issued from Malaysia within 3 months if it is to be used in Japan. You can find out on how to apply for this Statutory Document using the link below:

Applying for your Statutory Declaration of Single Status:

http://www.jpn.gov.my/en

The Statutory Declaration must be brought to the Malaysia Embassy in Tokyo and they will issue a letter of Non Impediment for marriage.

This document needs to be translated into Japanese. You can do that by sending us a scan or photo of the Malaysia Embassy issued Non Impediment for marriage and we will translate it into Japanese. This document will be brought to the city office and completes the necessary documents for Malaysian Passport Holders to obtain to get married in Japan.

If you plan to marry a US citizen, your fiancé must obtain the following:

  • A single affidavit notarized at either a US legal services office, US Embassy or US Consulate.

A passport, birth certificate or naturalization document is required. In most cases the passport does not need to be translated into Japanese but the birth certificate or naturalization document would need to be translated from English to Japanese.

At Okinawa Translator, we provide that service. You can scan or photograph the documents and send them to our email address and we will translate the documents into Japanese on your behalf.

Once the translations are finished, we will complete your marriage application. The marriage application can only be completed only after all documents have been translated into Japanese. These translated documents must mirror the information provided in the originals. The advantages of having all the documents translated at one time by the same translator will be to avoid possible discrepancies that may occur otherwise thereby creating delays in processing.

The marriage application must have two witnesses. My wife Hazuki and I can be your witnesses and as we are both Japanese residents, we do not have to physically accompany you to the city office. If you want to choose your own witnesses, you will need to submit their full names, birth dates, nationalities and local addresses to us. They must physically accompany you to the city office on the day that you get married.

When the above mentioned steps are completed, you will submit your documents to a city office closest to your residence in Japan. If you submit your documents to a town or village office, they may or may not require additional documentation to be translated and submitted. As a result, we strongly suggest that you consult with our office for the appropriate city office for submitting your documents. This will ensure that all submission procedures run in a smooth and timely manner.

The certificates that you receive will be written in the Japanese language. We will translate your marriage certificate into English and provide you with several certified copies in English so you can use these to successfully report your marriage to the authorities in your home country.

If you have any questions about getting married in Japan, please do not hesitate to contact us. We are experts at this process and can alleviate the unnecessary stresses that obtaining multiple language documents can occur during one of the most important experiences in your life. – Dave ( davidvincenthiggins@gmail.com )

David Higgins is a full time Japanese/English translation company owner located in Okinawa, Japan. David, his wife Hazuki and four employees and various freelancers of other languages run Okinawa Translator. They specialize in translation of all kinds of documents, technical manuals and on site interpreting for instructional safety classes with the military to family reunions. They have expanded their business all over Japan and overseas to serve customers in any location.

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